Detailed Speaker Guidelines

Thank you for your desire to address the members of the Rotary Club of Lake Wylie and agreeing to share your expertise or experience. You will be speaking before about 20 of the most successful and civically active people in Lake Wylie who are eager to hear what you have to say. In order to avoid last minute difficulties, please review these guidelines.

The member who has invited you to speak will be your main point of contact and will assist you with anything that you need for your presentation, such as A/V equipment. This member will also introduce you as the guest speaker. If you have any questions regarding these guidelines, please work with your point of contact.

Our club meets on Tuesdays from 12 pm to 1 pm at the Clover School District Community YMCA in Lake Wylie (5485 Charlotte Hwy, Lake Wylie/Clover, SC 29710). We meet in the community room, just to the right inside the main entrance doors.

Our clubs dress code is casual. You will likely see members dressed from a range of shorts and a t-shirt to a business suit, depending on what line of work their business is in. Feel free to dress in accordance with your desire presentation needs.

You will be our guest for the buffet-style luncheon meal. Please let your point of contact know if anyone will be accompanying you so that we can order lunch accordingly.

Please plan to arrive 15 minutes early in order to setup A/V equipment, etc. Coordinate this arrival time with the member your point of contact so that he/she may be there to assist you if needed.

We request that you provide us with any special introduction information that you wish used, preferably 25-30 days prior to your speaking date, if possible. In addition, we request a high-quality image of you. These will enable us to correctly announce your presentation topic on our club’s calendar, market it on Facebook and give you a proper introduction at the meeting.

We request that your presentation not exceed 20 minutes in length, which includes 5 minutes for Q&A. Some of our members are limited in their allowed time for lunch, so if your presentation runs beyond 1 pm, you may see some slipping out of the meeting. If you have time, feel free to stay after the meeting and meet with our members who wish to stay longer and ask questions. If possible, we may adjust our starting time to allow for your needs. Please coordinate with your point of contact so that they can work with the club President to see if this is possible.

Informational brochures and leaflets may be placed on the tables. Keep in mind that there are no copy facilities available in the meeting space, so you will need to bring any handouts that are required for your presentation.

Many speakers use PowerPoint, Keynote, and/or video to enhance their presentation. The club does have audio-visual technology available. Please bring any cords or adapters that you need to hook into an HDMI input on a monitor. Presenters are responsible for providing the computer/laptop that has their presentation on it. We have a large screen monitor/TV to connect to your laptop. Please let your point of contact know if there are additional needs so that we can do our best to accommodate you.

A typical meeting begins at 12:15 pm with an Invocation and Pledge of Allegiance. Visitors are introduced and announcements and club business is done. By approximately 12:35 pm, the President will turn the meeting over to the person introducing you.

Your presentation must avoid overt sales.  Making a “sales pitch” or directly soliciting purchases or donations is not in the spirit of Rotary. Any request for a donation from the club as a whole needs to be made to the Board of Directors, in writing, as opposed to being solicited from the members during your presentation. You may present a request to the Board to consider at the next regularly scheduled board meeting.

Presentations should be non-political and non-sectarian unless you have been invited specifically for that purpose.  Our policy does not allow anyone running for political office to address the club within 90 days prior to an election, so as to avoid campaign speeches. The only exception to this rule is in the case where every candidate running for office be given equal time to address the club. We welcome individuals who hold public office to address our members in an informational capacity while they are in office.

Thank you once again for being our guest speaker. We look forward to an informative program!